Administrative Executive - Kuala Lumpur, Malaysia

Charlton Martin Consultants Sdn Bhd invite applicants for the position of Administrative Executive to be based in our Kuala Lumpur Office (Mid Valley City). 


If you excel through hard work, dedication and loyalty and would like to work in an open, challenging and rewarding environment, where international standards and work culture are practiced, you are invited to submit your application by email to [email protected]



Responsibilities include:

  • Carry out daily personal assistant and administrative responsibilities.
  • Coordinate and schedule meetings and appointments for the Managing Director, Directors and Consultants.
  • Create, distribute, and manage various forms of correspondence, memos, and documents relevant to our operations.
  • Ensure the timely submission of reports and outgoing correspondence from the team to the Managing Director's office.
  • Handle the organization of travel arrangements for the Managing Director, Directors, and Consultants.
  • Monitor office supplies inventory, managing procurement within budgetary constraints.
  • Supervise facilities services, oversee maintenance activities, and coordinate with tradespersons.
  • Manage administrative tasks such as cost monitoring, program scheduling, system and equipment setup, and enrollment coordination.
  • Execute specific projects, conduct research, and handle ad-hoc duties as assigned by management.
  • Perform day-to-day responsibilities as the IT Administrator, ensuring the functionality of all IT facilities, software, and hardware within the advertising context.
  • Be the point of communication between outsourced IT Support and employees.
  • Perform all other duties as assigned from time to time



  • Professional Certificate/Diploma/Degree in Office Management, Business Studies, Administration, or equivalent.
  • Minimum 2 - 3 years relevant experience
  • Good written and spoken English
  • A keen eye for detail and good organisational abilities
  • Ability to multi-task and meet deadlines with minimum supervision
  • Result-driven, independent, a strong team player, proactive and ability to communicate and coordinate effectively (both written and verbal)
  • Computer literacy and proficiency in Microsoft Office applications and Adobe PDF


The successful candidate will report to the Managing Director.  Salary range, commission and employment benefits will be commensurate with working experience and qualifications.

Consultant – Hong Kong
Senior Planning Engineer – Hong Kong

“Logo IconThe Charlton Martin Group provides construction contract consultancy services to the construction, engineering, power, process, petrochemical, oil and gas industries worldwide, dealing specifically with the many disputes and varied problems, which frequently arise.

Social Links

Share This
Follow Us

Share Us